Ever wondered how is it that some entrepreneurs achieve more, even though they know the same stuff and spend less time doing it? The secret almost always lies with time management. This is a powerful skill that every single entrepreneur needs to have. It allows you to do more things over a balanced spectrum than most people do. If you can master managing your time, believe me, you are going to do well in your business and in your life in general.
Below are five 5 steps that you can follow to master your time management. These will help you become a more disciplined person which will enable you to achieve more success in your business.
1. Make a list of things to do
Write it down consistently on a daily basis a list of the things that you need to do. Think of the things you have to complete tomorrow. Write them down as a task list so when you wake up in the morning you will know exactly what you need to do. Avoid waking up in the morning without knowing the battles you have to win.
Get in the habit of making a to-do list before going to sleep starting with tonight. Come up with a list of 6 to 10 items that you are going to do tomorrow. Ensure you give yourself enough things to do but at the same time don’t go overboard. Try not to write a list of 30 items when you know you cannot get that done. Just focus on that day.
2. Learn to prioritise
Since it is not possible to tackle all items on your to-do list all at once, you will need to determine what you will do first and what you will do secondly. Estimate the amount of time you are going to spend on each one. In order to be able to prioritise you have to be very clear on your goals. Without a clear idea of what you want to do, where you want to get, how quickly you want to reach your goals, and what your biggest dreams are, you will find it practically impossible to decide which tasks to work on.
However, once you’ve attained clarity on your goals, it is much simpler to pick and choose the things to pay attention to. All it takes is the answer to a question: “Is this taking me closer to my goals?” Whenever the answer is ‘No’, you know it is NOT a priority.
With so many distractions in today’s world, it can be difficult to work or give the due amount of time to your business. It’s easy to be distracted consequently losing hours of your time. To avoid this, apply the golden 50/10 rule. Work for 50 minutes and chill for 10 minutes. Get rid of all distractions during the 50-minute sprint. Keep that up and don’t stop until you have completed the task. This will allow you to avoid poking or doubling on the different tasks and instead, you will be able to give solid time to each task.
4. One touch rule
This is a concept from The Ultimate Sales Machine by Chet Holmes. The rule implies that if you touch it you do it – From email, messages to social media notifications. If you decide to open an Email, a message or any other type of communication, don’t close it until you have attended to it. If you decide not to, for instance, read the message or you preview it and decide to postpone any prompted action, this only serves to duplicate your work. This in return makes you ineffective and as an entrepreneur, you simply cannot afford that. It’s imperative you respect your time because if you don’t respect your time, your clients won’t respect you.
5. Be effective
As much as you have to work hard, work smart and this will make you far more effective. Work on your business and not in your business. Whenever you tackle a problem in your business, do it such that if the problem ever occurs again you will have the system and mechanism to deal with it. Don’t tackle a problem just to solve it right now but to solve it forever so that in the event that it appears again you manage it. In this way, what you are doing is building your business by creating systems, processes and protocols.
As an entrepreneur, your primary role is to be the leader. Aim to do the right thing. It is more important that you are doing the right things, than doing whatever you are doing more efficiently.
Take the time and space to think about your business from a birds-eye-view. Look if you’re a doing things more effectively and as much as you can hire someone to do the technical work, you can’t hire someone to be disciplined with your time. Practice this every day for the rest of your life. And in 12 months if you haven’t become a better person and your life and business hasn’t improved – let me know and I’ll eat my words. Why am I telling you this? I want you to mentally prepare yourself to become an entrepreneur. Embody the personality, attitude and aura of a successful entrepreneur.